Tips For Using A Digital Signature

A digital signature is exactly what the name suggests: a version of your signature that you sign through a computer program or service without printing the document. Digital signatures finalize agreements, transactions, and other documents in the same way as traditional handwritten signatures. As businesses digitize their operations, digitally signing documents is becoming more prominent.

Many people are using an electronic signature, since it makes signing documents much easier. After all, when you use one, you do not have to be in the same place as the recipient! Thankfully, there are many options for free document signing with a digital signature. However, there are still some key tips to know when you want to do this! Once you know about the tips, you will be ready to search for the best options to implement your online document signature quickly.

Use A Recognized Program Or System

Digital signature software is an application that allows you to sign digital documents digitally! The program can create and signed documents, validate their authenticity, and provide a comprehensive summary of all of your digital signatures. There is a variety of digital signature solution providers available in the market. Of course, you should be cautious and use a recognized program or system of high integrity! The program should be secure, affordable, and easy to use. You should also choose a program that is supported on both a mobile application and desktop to ease your work. Two widely used digital signature programs are DocuSign and Adobe Sign.

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Choose Font Carefully

Digital signatures come in a variety of different font styles, sizes, and types. In theory, you could have your signature appear in any font. However, you should choose the font carefully when you are coming up with a digital signature! There are a few reasons for this. One, some devices do not support some fonts, and as a result, the signatures are reverted to the default font. When selecting a font, you should ensure that the font will appear as intended on the recipients' end. It would also be best if you also chose web-safe fonts because all devices support them. This is what will allow your digital signature to look the same on the recipients' end as it is on your device.

Some of the recommended digital signature fonts include Arial, Lucinda, Verdana, Georgia, Courier New, and Times New Roman. The safe fonts should appear the way you want and at the same time be readable. Fancier fonts are less likely to appear the same on every device. Even if they do, they are also harder to read due to their intricate appearance!

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Be Consistent

You must be consistent when you are using a digital signature! This is how you can avoid a security breach! Consistency is a way of validating the authenticity of your digital signature. The digital signature you use should be the same everywhere. Being consistent makes it easy for your recipient to know that it was indeed you who signed the documents. Unlike handwritten signatures, digital signatures can be consistent all of the time, as they use mathematical algorithms. Thus, your digital signature can only change if you want to change it. Many organizations have signing policies to increase the consistency and validation of digital signatures!

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Remember To Authenticate

It is vital to remember to authenticate your digital signature whenever you use it. You should also authenticate the signatures of others when you receive documents! Many company policies require the signer to validate their signature when they create and apply it. Some programs allow you to set the software to request a password to confirm that you are the one using your signature. Authentication also requires the recipient to verify the digital signature using a signature key generated by the system. Remember, using a digital signature without entering the proper code may not confirm the digital signature is valid. Once it is valid, the digital signature becomes legally binding.

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Consider Handwriting To Font Conversion

In some cases, a great option is to consider handwriting to font conversion when you are going to use a digital signature! Thus, you can mimic your real signature when you are using a digital one instead. There are numerous handwriting to font conversion programs available in the market. The converted font offers flexibility as you can embed it in your word processor. Converting your handwriting into a font is great, since the end product can integrate with various technologies. This includes spell check! The converted fonts will also give some consistency when applying the digital signature to different documents. Digital signatures obtained through the handwriting to font conversion process provide a unique end product.